Role


Duties & Responsibilities
1. Provide general administrative support to the department assigned to the Admin Coordinator
2. To provide direct support to the Head of Department.
3. Accountable to manage and process the department invoices. The task are as per below but not limited to:
a. Creation & monitoring of Work Orders
b. Creation & monitoring of Purchase Request
c. Creation & monitoring of Service Entry
d. Management of Purchase Order
e. Raise FI coding for invoices
f. Create materials number

4. Accountable to provide support on the department’s monthly and annual accrual or budget activity.
5. Accountable to manage the team adhoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
6. Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel.
7. To support Major Turn Around activities as and when required.
8. To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
9. To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
10. Able to solve SAP issue or contact IT department.
11. Check on monthly cost review reports for department overheads and Overall Maintenance costs.

Additional Accountabilities
1. Responsible to ensure that additional checks are done on all invoices. This is to ensure correct cost allocation is done according to the job perform by each contractor.
2. Responsible to ensure and manage the PO amount raised is sufficient to cover the monthly invoices.
3. To raise pick list or PRs for staff and contract staff for protective items.
4. Other adhoc general business administrative support which is deemed fit and required by the department with consultation from the Administration Manager.

Job Requirements
1. Multiple stakeholder management
2. Efficient, accurate and timely execution of any task given
3. Dependable. reliable & trustworthy
4. Able to work independently
5. Certificate / Diploma holder
6. Minimum 5 years of related experience
7. Strong Microsoft Office – Excel, Powerpoint, Words
8. Strong SAP – Invoice management
9. Maintain strict confidentiality on all job-related matters
10. Adhere to HSSE standards, policies & procedures set by HRC

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