Role
Duties & Responsibilities
1. Provide general administrative support to the department assigned to the Admin Coordinator.
2. To provide direct support to the Head of Department.
3. Accountable to manage and process the department invoices. The task are as per below but not limited to:
a. Creation & monitoring of Work Orders
b. Creation & monitoring of Purchase Request
c. Creation & monitoring of Service Entry
d. Management of Purchase Order
e. Raise FI coding for invoices
4. Accountable to ensure that the monthly spending via Company Credit Cards are cleared and monitored on a timely basis.
5. Accountable to provide support on the department’s annual accrual or budget activity.
6. Act as the Document Controller for the department in-charged.
7. Accountable to manage the team ad-hoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
8. Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel.
9. To support Major Turn Around activities as and when required.
10. To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
11. To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
Additional Accountabilities
1. Accountable to perform Registration of Project Development Request as and when required
2. Accountable for Data collection for QMI
3. Accountable for preparation of Professional Visit Pass (PVP) documentation
4. Other ad-hoc general business administrative support which is deemed fit and required by the department with consultation from the Head of Admin.